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Project Procurement Coordinator

09/02/18 6:03
0 Applications
Kuala Lumpur
Job Type:
Full Time

Basic Functions 
The project team member with single point accountability for the successful execution of defined procurement scope associated with one or more of JRM's projects. 
Tasks & Responbilities 
Responsible for procurement of direct and indirect materials required for the successful completion of the assigned project.
Development and maintenance of Project Procurement Plan covering all procurement and subcontracts activities. 
Manage project procurement staffing levels and personnel assignments in such a manner that a responsive, capable and cost effective team of the right skill mix is maintained. 
Ensure needed resources are available to permit achievement of agreed-upon project goals and success criteria. 
Monitor project procurement-related activities and performance, providing direction and supportneeded to team members, so as to ensure the successful delivery of established project requirements. 
Ensure timely release of purchase orders. 
Ensure attainment of project budget and specific financial objectives, to include effort hour/dollar budgets. 
Prepare or assist in preparing project budgets, staffing plans, effort completion forecasts, etc. 
Ensure client needs are identified and effectively addressed. 
Perform as much of the equipment buying and/or subcontracting functions associated with assigned projects as project-specific conditions allow 
Ensure problems are identified on a timely basis and appropriate corrective action plans are developed to allow resolution; participate in resolving disputes, claims and performance issues. 
Participate in pre-bid and bid clarification/award meetings if required 
Facilitate approval of purchase/award recommendations and requisitions 
Provide needed cost tracking, control, forecasting and management activities associated with assigned projects. 
Ensure audit trail for procurement files. 
Ensure adherence to project schedule requirements. 
Ensure compliance to procurement procures 
Review engineering & vendor deliverables to Procurement to ensure completeness. 
Interface with both engineering & procurement to ensure all departments achieve the project plan. 
Provide inputs for PROM and review/update the inputs on timely manner 
Manage the expediting function to ensure timely delivery of the materials and other deliverables 
Manage the logistics function to ensure budget attainment and timely movement of the goods 
Manage the material coordination function within JRM between warehouse, QC and yard/offshore. 
Facilitate vendor payments 
Ensure and track the receipt/return of advance/performances bank guarantees from vendors 

Track rental of equipment for use in yard and offshore operations 

Ensure the timely disposal of surplus/scrap material in the project 

Represent the procurement function in scheduled and planned meetings with local community members. 

Ensure deliverable quality level meets both internal and external customer requirements and expectations.

Establish team work priorities and work with peers and others as necessary when conflicting priorities are identified to resolve issues. 

Ensure appropriate project filing and record retention procedures are implemented and maintained. 

Lead effort to conduct project post mortems, to include transfer of lessons learned to peers and others, as appropriate. 

Ensure appropriate approval cycles are maintained. 


Degree qualifications in Engineering 

10 years plus within a major EPC company 

Membership of a professional institution 

  • Knowledge of Oil & Gas industry and Supplier base supporting the Oil & Gas Industry. Articulate English oral and written communication skills.
  • Proficiency in Microsoft Office e.g. Word, Excel, PowerPoint and Outlook.
  • Ability to interact with peer group members within the organization.
  • Needs to be a self-starter.
  • Understands the procurement and project execution processes needed to successfully deliver required project results.
  • Ability to function as a Purchasing Agent and/or Subcontract Administrator. Ability to manage multiple projects and priorities.
  • Effective communication and presentation skills.
  • Demonstrated ability to define customer needs, understand who the customers are and build effective relationships with them.
  • Ability to leverage organizational resources to accomplish goals.
  • Coaching skills that permit increasing the abilities of individuals and teams to perform effectively.
  • Must be willing to make tough decisions. Computer literate
Effective negotiator

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