Responsible for sourcing and purchasing of equipment, goods and services in compliance with specification & requirements for administration supplies, operation
requirement and etc for the Hotel.
Managing daily purchasing activities and making recommendation including major purchases associated with the operational department.
Vendors management - ensure vendors sourced are capable and meeting the Hotel’s requirement.
SUMMARY OF JOB DESCRIPTION
OVERALL & STRATEGY
To work across various subsidiaries within the company to enhance procurement process through standardization, policy planning and process improvement
To reduce the total supply chain cost
To lead sourcing and purchasing process
To develop and maintain approved vendor list, hence conducting evaluation and selection of high quality vendors
To negotiate with suppliers for competitive terms and conditions
To ensure that group policies are applied at subsidiary levels
To evaluate and to recommend for approval, purchases that are brought up to the head office level from subsidiaries
STANDARD OPERATING PROCEDURE (SOP)
Establish and implement Purchasing SOP and ISO procedures, ensure all purchases adhere to established policies & guidelines.
Constantly review of the purchasing function and its methodology, identify weakness and implement improvements.
Manage the vendor selection and vendor performance including conduct initial and periodic assessment to evaluate vendors based on price, quality, service &
support, reliability and delivery capabilities meeting the company’s requirements
Constantly identify new vendors, negotiating agree terms and conditions, supply agreements where appropriate, including discount structures and volume rebates.
Seek partnership with reliable vendors and contractors, define the process for monitoring vendors who impact the quality of products delivered to stakeholders.
Maintain list of Master Vendor Database.
DAILY PURCHASING ACTIVITIES
Source, negotiate and make recommendation for purchases in a timely & cost effective manner while maintaining quality standards & specifications, close deals
with optimal terms.
Administers tender process for services contracts (e.g. prepare invitation, form of quotation, specifications, tabulation, evaluate bids, recommend vendors/service
provider, conduct tender meetings, etc.) for the purpose of securing services within budget and in compliance with requirements.
Check, verify and approve PO and award letter issued according to authority limit.
Maintains proper record of all purchasing documents, files and records e.g. requisition, quotations, purchase orders, supporting information, etc. ensure the
availability of documentation for audit trail.
Foster close working relationships with stakeholders i.e. associated departments, Administration, Accounts, property and facilities Management.
Continually Staff training and development.
To carry out any other duties as directed by the Management
Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Quantity
Survey or equivalent.
At least 6 year(s) of working experience in the related field is required for this position.
Requires thorough knowledge of business practices and procedures in a professional field.
Excellent communication, interpersonal and posses good negotiation skills
Effective stakeholder management
Willing to work in Port Dickson, Negeri Sembilan
We are 5 stars rated Hotel in Port Dickson and looking for Purchasing Manager